Apply & Submit Your Resume

JOB OPENING

Title: Administrative Assistant/Receptionist

Location: Waypoint Front Office

Terms: 32 hours per week

Reports to: Lead Pastor, Worship Minister or Children’s Director, Operations Manager

Overview:

The Administrative Assistant/Receptionist of Waypoint Baptist Church will serve as the primary point of contact for church visitors and callers while providing administrative support to the lead pastor, ministerial staff, and operations manager.

Character Traits

  • Displays a Christ-like character as described in Scripture. – Romans 12, Ephesians 4-6, etc.

  • Is a true worshiper of Jesus - John 4:23

  • Displays the fruit of the Spirit - Galatians 5:22-23

  • Is growing in his/her faith - 1 Thessalonians 4:3

  • Is a student of God’s Word - 2 Timothy 2:15, Psalm 119:11, 105, 130 

  • Seeks to obey the Great Commandment - Matthew 22:36-40

  • Is a disciple-maker - Matthew 28:18-20, 2 Timothy 2:2

  • Has a biblical ministry philosophy - Ephesians 4:11-13

  • Submits to authority - Romans 13:1-7, Hebrews 13:17

Key Responsibilities:

1.  Receptionist Duties

  • Greet visitors and provide a warm and welcoming environment at the reception desk

  • Answer incoming calls, transfer calls, and take messages as necessary

  • Demonstrate courtesy and patience throughout interactions

  • Manage the reception area and copier room, ensuring clean and organized spaces

  • Handle general inquiries from visitors and staff, aiding or directing them to the appropriate resource

  • Sort and distribute mail and packages as well as manage outgoing mail services

  • Maintain office supplies inventory and place orders for replenishment when needed

  • Assist the operations manager and communications manager as needed

  • Other miscellaneous duties as needed

2.  Administrative Duties

  • Assist in administration and management of the church calendar

  • Manage attendance reports for all bible studies and small groups

  • Support either Next Gen Ministry or Worship Ministry with all administrative needs

  • Organize and communicate with volunteers via Services App under direction from ministry leader(s)

  • Distribute order of service information to pastors and volunteers

  • Load ProPresenter for either Worship or Children’s Worship

  • Other miscellaneous duties as needed

 3. Personal Responsibilities

  • Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer, and biblical community. 

  • Develop personal evangelism opportunities within and outside the church walls. 

  • Financially support the work of the ministries of the church by faithfully giving at least 10% of your gross income and exercising wise stewardship over the remaining 90%. 

  • Annually set and pursue Christ-centered goals for him/herself, his/her family and his/her ministry at Waypoint.

  • Continue personal development.

4.  Qualifications

  • Excellent communication and interpersonal skills

  • Strong organizational and multitasking abilities with attention to detail

  • Proficiency in using office equipment, including multi-line phone systems, fax machines, and printers

  • Working knowledge/experience with Microsoft Office Suite and Google Workspace

  • Willingness to learn other software products and systems as needed

  • Ability to maintain confidentiality and discretion when handling sensitive information

  • Flexibility to adapt to changing priorities